The Customer’s attention is drawn in particular to the provisions of clause 11.
1.1 Definitions. In these Conditions, the following definitions apply:
Business Day: a day (other than a Saturday, Sunday or public holiday) when banks in London are open for business.
Conditions: the terms and conditions set out in this document as amended from time to time in accordance with clause 13.6.
Contract: the contract between Shaftec and the Customer for the sale and purchase of the Goods in accordance with these Conditions.
Customer: the person or firm who purchases the Goods from Shaftec.
Force Majeure Event: has the meaning given in clause 12.
Goods: the goods (or any part of them) set out in the Order.
Order: the Customer’s order for the Goods, as set out in the Customer’s purchase order form, the Customer’s written acceptance of Shaftec’s quotation, or overleaf, as the case may be.
Specification: any specification for the Goods, including any related plans and drawings, that is agreed in writing by the Customer and Shaftec.
Shaftec: Shaftec Automotive Components Ltd (registered in England and Wales with company number 03006083).
1.2 Construction. In these Conditions, the following rules apply:
(a) A person includes a natural person, corporate or unincorporated body (whether or not having separate legal personality).
(b) A reference to a party includes its personal representatives, successors or permitted assigns.
(c) A reference to a statute or statutory provision is a reference to such statute or provision as amended or re-enacted. A reference to a statute or statutory provision includes any subordinate legislation made under that statute or statutory provision, as amended or re-enacted.
(d) Any phrase introduced by the terms including, include, in particular or any similar expression shall be construed as illustrative and shall not limit the sense of the words preceding those terms.
(e) A reference to writing or written includes faxes and e-mails.
2.1 These Conditions apply to the Contract to the exclusion of any other terms that the Customer seeks to impose or incorporate, or which are implied by trade, custom, practice or course of dealing.
2.2 The Order constitutes an offer by the Customer to purchase the Goods in accordance with these Conditions. The Customer is responsible for ensuring that the terms of the Order and any applicable Specification are complete and accurate.
2.3 The Order shall only be deemed to be accepted on the earlier of:
(a) Shaftec issuing a written acceptance of Order;
(b) any act by Shaftec consistent with fulfilling the Order,
at which point the Contract shall come into existence.
2.4 The Contract constitutes the entire agreement between the parties. The Customer acknowledges that it has not relied on any advice, recommendation, statement, promise, representation, assurance or warranty made or given by or on behalf of Shaftec which is not set out in the Contract.
2.5 The Customer accepts that any advice, recommendation or suggestion provided by Shaftec in its catalogues or otherwise or by any of its employees in relation to which Goods the Customer should purchase, cannot be relied upon and the Customer is responsible for satisfying itself as to which Goods it requires.
2.6 Any samples, drawings, descriptive matter, or advertising produced by Shaftec and any descriptions or illustrations contained in Shaftec’s catalogues or brochures are produced for the sole purpose of giving an approximate idea of the Goods described in them. They shall not form part of the Contract or have any contractual force.
2.7 A quotation for the Goods given by Shaftec shall not constitute an offer.
2.8 Any typographical, clerical or other error or omission in any sales literature, quotation, acceptance of offer, invoice or other document or information issued by Shaftec shall be subject to correction without liability on the part of Shaftec.
2.9 Shaftec reserves the right to make any changes to the Specification of the Goods which are required to conform with any applicable statutory or EC requirements, or where the Goods are to be supplied to the Customer’s specification, which do not materially affect their quality or performance. Shaftec reserves the right to charge for any amendments.
2.10 No order which has been accepted by Shaftec may be cancelled by the Customer except with the agreement in writing of Shaftec or the terms that the Customer shall indemnify Shaftec in full against all loss (including the cost of all labour and materials used), damages, charges and expenses incurred by Shaftec as a result of cancellation.
3.1 The Goods are described in Shaftec’s catalogue.
3.2 To the extent that the Goods are to be manufactured in accordance with a Specification supplied by the Customer, the Customer shall indemnify Shaftec against all liabilities, costs, expenses, damages and losses (including any direct, indirect or consequential losses, loss of profit, loss of reputation and all interest, penalties and legal and other professional costs and expenses) suffered or incurred by Shaftec in connection with any claim made against Shaftec for actual or alleged infringement of a third party’s intellectual property rights arising out of or in connection with Shaftec’s use of the Specification. This clause 3.2 shall survive termination of the Contract.
3.3 Shaftec reserves the right to amend the specification of the Goods if required by any applicable statutory or regulatory requirements.
4.1 Shaftec shall ensure that:
(a) each delivery of the Goods is accompanied by a delivery note which shows the date of the Order, all relevant Customer and Shaftec reference numbers, the type and quantity of the Goods (including the code number of the Goods, where applicable), special storage instructions (if any) and, if the Order is being delivered by instalments, the outstanding balance of Goods remaining to be delivered; and
(b) if Shaftec requires the Customer to return any packaging materials to Shaftec, that fact is clearly stated on the delivery note. The Customer shall make any such packaging materials available for collection at such times as Shaftec shall reasonably request. Returns of packaging materials shall be at Shaftec’s expense.
4.2 Shaftec shall deliver the Goods to the location set out in the Order or such other location as the parties may agree (Delivery Location) at any time after Shaftec notifies the Customer that the Goods are ready.
4.3 Delivery of the Goods shall be completed on the Goods’ arrival at the Delivery Location.
4.4 Any dates quoted for delivery are approximate only, and the time of delivery is not of the essence. Shaftec shall not be liable for any delay in delivery of the Goods that is caused by a Force Majeure Event or the Customer’s failure to provide Shaftec with adequate delivery instructions or any other instructions that are relevant to the supply of the Goods. The Customer must notify Shaftec in writing if a delivery is not received within 7 days of the date quoted for delivery.
4.5 If Shaftec fails to deliver the Goods, its liability shall be limited to the costs and expenses incurred by the Customer in obtaining replacement goods of similar description and quality in the cheapest market available, less the price of the Goods. Shaftec shall have no liability for any failure to deliver the Goods to the extent that such failure is caused by a Force Majeure Event or the Customer’s failure to provide Shaftec with adequate delivery instructions or any other instructions that are relevant to the supply of the Goods.
4.6 If Shaftec has delivered incorrect Goods to the Customer, the Customer must notify Shaftec in writing within 3 Business days of the date on the delivery note.
4.7 If the Customer fails to accept delivery of the Goods within three Business Days of Shaftec notifying the Customer that the Goods are ready, then, except where such failure or delay is caused by a Force Majeure Event or Shaftec’s failure to comply with its obligations under the Contract:
(a) delivery of the Goods shall be deemed to have been completed at 9.00 am on the third Business Day after the day on which Shaftec notified the Customer that the Goods were ready; and
(b) Shaftec shall store the Goods until delivery takes place, and charge the Customer for all related costs and expenses (including insurance).
4.8 If 10 Business Days after the day on which Shaftec notified the Customer that the Goods were ready for delivery the Customer has not taken delivery of them, Shaftec may resell or otherwise dispose of part or all of the Goods and, after deducting reasonable storage and selling costs, account to the Customer for any excess over the price of the Goods or charge the Customer for any shortfall below the price of the Goods.
4.9 Shaftec may deliver the Goods by instalments, which shall be invoiced and paid for separately. Each instalment shall constitute a separate Contract. Any delay in delivery or defect in an instalment shall not entitle the Customer to cancel any other instalment.
4.10 If any Goods or products of the Customer collected by one of Shaftec’s carriers is lost or damaged Shaftec shall not be liable to the Customer except insofar as the compensation Shaftec receives from its carrier in respect of such loss or damage. In any event, Goods collected by Shaftec’s carrier shall not be deemed to be lost until 7 days from the collection date.
4.11 Any Propshaft returned in an un-saleable condition due to box damage will be subject to a £20 re-boxing charge.
5.1 Where Shaftec is not the manufacturer of the Goods, Shaftec shall endeavour to transfer to the Customer the benefit of any warranty or guarantee given to Shaftec.
5.2 Shaftec warrants that on delivery and for the periods set out in clause 5.3 the Goods shall:
(a) conform in all material respects with their description; and
(b) be free from material defects in design, material and workmanship.
5.3 Shaftec provides the Customer with the following warranties specific to the type of Goods:
(a) where the Goods are driveshafts and propshafts, Shaftec warrants those Goods for the lesser of 24 months or 24,000 miles from the date of fitting;
(b) where the Goods are CV joints, Shaftec warrants those Goods for their lesser of 24 months or 24,000 miles from the date of fitting;
(c) where the Goods are brake calipers, Shaftec warrants those Goods for their lesser of 24 months or 24,000 miles from the date of fitting;
(d) where the Goods are steering racks, Shaftec warrants those Goods for their lesser of 12 months or 12,000 miles from the date of fitting;
(e) where the Goods are steering pumps, Shaftec warrants those Goods for their lesser of 12 months or 12,000 miles from the date of fitting; and
(f) where the Goods are CV boot kits and steering gaiters Shaftec warrants those Goods for their lesser of 12 months or 12,000 miles from the date of fitting.
5.4 Subject to clause 5.5, if:
(a) the Customer gives notice in writing to Shaftec during the relevant warranty period within a reasonable time of discovery that some or all of the Goods do not comply with the warranty set out in clause 5.2 or 5.3;
(b) Shaftec is given a reasonable opportunity of examining such Goods; and
(c) The Customer (if requested by Shaftec) provides photographic evidence of the Goods; and
(d) the Customer (if asked to do so by Shaftec) returns such Goods to Shaftec’s place of business at Shaftec’s cost,
Shaftec shall, at its option, repair or replace the defective Goods, or refund or issue a credit note for the price of the defective Goods in full. Shaftec may, at its option, instruct the Customer in writing to purchase replacement Goods at an agreed price. For the avoidance of doubt, Shaftec shall not be liable for any labour or other claim related to the defective Goods.
5.5 Shaftec shall not be liable for Goods’ failure to comply with the warranty set out in clause 5.2 or 5.3 or any specifically negotiated warranty in any of the following events:
(a) the Customer makes any further use of such Goods after giving notice in accordance with clause 5.4;
(b) the defect arises because the Customer failed to follow Shaftec’s oral or written instructions as to the storage, commissioning, installation, use and maintenance of the Goods or (if there are none) good trade practice regarding the same;
(c) the defect arises as a result of Shaftec following any drawing, design or Specification supplied by the Customer;
(d) the Customer alters, repairs or causes damage when inspecting such Goods without the written consent of Shaftec;
(e) the defect arises as a result of fair wear and tear, wilful damage, negligence, or abnormal storage or working conditions;
(f) the Goods differ from their description as a result of changes made to ensure they comply with applicable statutory or regulatory requirements;
(g) the Customer failed to use a suitably qualified, UK registered Installer (must be found on gov.uk/companies-house);
(h) the wrong, unsuitable or inappropriate part is ordered and installed;
(i) the Goods are not installed in accordance with the manufacturers guidelines; or
(j) the vehicle to which the Goods are fitted has been modified or is used for racing or competitions.
5.6 Except as provided in this clause 5, Shaftec shall have no liability to the Customer in respect of the Goods’ failure to comply with the warranty set out in clause 5.2 or 5.3.
5.7 The terms implied by sections 13 to 15 of the Sale of Goods Act 1979 are, to the fullest extent permitted by law, excluded from the Contract.
5.8 These Conditions shall apply to any repaired or replacement Goods supplied by Shaftec.
6.1 The risk in the Goods shall pass to the Customer on completion of delivery.
6.2 Title to the Goods shall not pass to the Customer until Shaftec has received payment in full (in cash or cleared funds) for:
(a) the Goods; and
(b) any other goods or services that Shaftec has supplied to the Customer in respect of which payment has become due.
6.3 Until title to the Goods has passed to the Customer, the Customer shall:
(a) hold the Goods on a fiduciary basis as Shaftec’s bailee;
(b) store the Goods separately from all other goods held by the Customer so that they remain readily identifiable as Shaftec’s property;
(c) not remove, deface or obscure any identifying mark or packaging on or relating to the Goods;
(d) maintain the Goods in satisfactory condition and keep them insured against all risks for their full price from the date of delivery;
(e) notify Shaftec immediately if it becomes subject to any of the events listed in clause 10.2; and
(f) give Shaftec such information relating to the Goods as Shaftec may require from time to time,
but the Customer may resell or use the Goods in the ordinary course of its business.
6.4 If before title to the Goods passes to the Customer the Customer becomes subject to any of the events listed in clause 10.2, or Shaftec reasonably believes that any such event is about to happen and notifies the Customer accordingly, then, provided that the Goods have not been resold, or irrevocably incorporated into another product, and without limiting any other right or remedy Shaftec may have, Shaftec may at any time require the Customer to deliver up the Goods and, if the Customer fails to do so promptly, enter any premises of the Customer or of any third party where the Goods are stored in order to recover them.
7.1 The price of the Goods shall be the price set out in the Order, or, if no price is quoted, the price set out in Shaftec’s published price list in force as at the date of delivery.
7.2 Shaftec may, by giving notice to the Customer at any time before delivery, increase the price of the Goods to reflect any increase in the cost of the Goods that is due to:
(a) any factor beyond Shaftec’s control (including foreign exchange fluctuations, increases in taxes and duties, and increases in labour, materials and other manufacturing costs);
(b) any request by the Customer to change the delivery date(s), quantities or types of Goods ordered, or the Specification; or
(c) any delay caused by any instructions of the Customer or failure of the Customer to give Shaftec adequate or accurate information or instructions.
7.3 The price of the Goods is exclusive of the costs and charges of packaging, insurance and transport of the Goods, which shall be invoiced to the Customer.
7.4 The price of the Goods is exclusive of amounts in respect of value added tax (VAT). The Customer shall, on receipt of a valid VAT invoice from Shaftec, pay to Shaftec such additional amounts in respect of VAT as are chargeable on the supply of the Goods.
7.5 Shaftec may invoice the Customer for the Goods on or at any time after the completion of delivery.
7.6 The Customer shall pay the invoice in full and in cleared funds unless otherwise agreed within 30 Business Days of the date of the invoice. Payment shall be made to the bank account nominated in writing by Shaftec. Time of payment is of the essence.
7.7 If the Customer fails to make any payment due to Shaftec under the Contract by the due date for payment, then the Customer shall pay interest on the overdue amount at the rate of 8% per annum above Bank of England’s base rate from time to time. Such interest shall accrue on a daily basis from the due date until actual payment of the overdue amount, whether before or after judgment. The Customer shall pay the interest together with the overdue amount.
7.8 The Customer shall pay all amounts due under the Contract in full without any set-off, counterclaim, deduction or withholding (except for any deduction or withholding required by law). Shaftec may at any time, without limiting any other rights or remedies it may have, set off any amount owing to it by the Customer against any amount payable by Shaftec to the Customer.
8.1 Goods specified by Shaftec from time to time may be eligible for a surcharge to a value specified by Shaftec. Where Shaftec informs the Customer that Goods ordered qualify for a surcharge, Shaftec shall provide the Customer with a credit note to the value specified by Shaftec from time to time in relation to those Goods provided that:
(a) the Customer returns the product that the Goods are replacing to Shaftec at Shaftec’s cost, within 30 days of the date of invoice;
(b) the Goods are returned in the original packaging supplied by Shaftec;
(c) the returned Goods meet Shaftec’s rejection criteria (a copy of the current rejection criteria is available from Shaftec upon request). For the avoidance of doubt, Shaftec has absolute discretion as to whether a returned product meets the rejection criteria; and
(d) the Customer has a current part-for-part order outstanding with Shaftec.
9.1 Customers may be entitled to a stock cleanse of Goods purchased and held by the Customer from time to time. Such stock cleanses shall be on the following terms:
(a) Shaftec has complete discretion whether to accept a request for a stock cleanse from the Customer at any time and may refuse a stock cleanse for any reason;
(b) the maximum value of any stock cleanse is £1,000 based upon the current invoice value of those Goods, unless agreed otherwise in writing by Shaftec;
(c) all stock cleanses will be refunded by a credit note provided the Customer has placed an order with Shaftec for Goods of an equivalent or higher value;
(d) stock cleanses are only available to existing Customers of Shaftec with a current trading relationship with Shaftec. Shaftec’s decision as to whether a Customer has a current trading relationship shall be final and binding;
(e) the Customer cannot use a stock cleanse as a method of payment against an outstanding debt owed to Shaftec; and
(f) the Customer must have Shaftec’s prior written consent to any stock cleanse before returning Goods to Shaftec. If Goods are returned by the Customer without Shaftec’s written consent, such Goods will be returned to the Customer at the Customer’s cost and expense.
10.1 If the Customer becomes subject to any of the events listed in clause 10.2, or Shaftec reasonably believes that the Customer is about to become subject to any of them and notifies the Customer accordingly, then, without limiting any other right or remedy available to Shaftec, Shaftec may cancel or suspend all further deliveries under the Contract or under any other contract between the Customer and Shaftec without incurring any liability to the Customer, and all outstanding sums in respect of Goods delivered to the Customer shall become immediately due.
10.2 For the purposes of clause 10.1, the relevant events are:
(a) the Customer suspends, or threatens to suspend, payment of its debts, or is unable to pay its debts as they fall due or admits inability to pay its debts, or (being a company or limited liability partnership) is deemed unable to pay its debts within the meaning of section 123 of the Insolvency Act 1986, or (being an individual) is deemed either unable to pay its debts or as having no reasonable prospect of so doing, in either case, within the meaning of section 268 of the Insolvency Act 1986, or (being a partnership) has any partner to whom any of the foregoing apply;
(b) the Customer commences negotiations with all or any class of its creditors with a view to rescheduling any of its debts, or makes a proposal for or enters into any compromise or arrangement with its creditors other than (where the Customer is a company) where these events take place for the sole purpose of a scheme for a solvent amalgamation of the Customer with one or more other companies or the solvent reconstruction of the Customer;
(c) (being a company) a petition is filed, a notice is given, a resolution is passed, or an order is made, for or in connection with the winding up of the Customer, other than for the sole purpose of a scheme for a solvent amalgamation of the Customer with one or more other companies or the solvent reconstruction of the Customer;
(d) (being an individual) the Customer is the subject of a bankruptcy petition or order;
(e) a creditor or encumbrancer of the Customer attaches or takes possession of, or a distress, execution, sequestration or other such process is levied or enforced on or sued against, the whole or any part of its assets and such attachment or process is not discharged within 14 days;
(f) (being a company) an application is made to court, or an order is made, for the appointment of an administrator or if a notice of intention to appoint an administrator is given or if an administrator is appointed over the Customer;
(g) (being a company) the holder of a qualifying charge over the Customer’s assets has become entitled to appoint or has appointed an administrative receiver;
(h) a person becomes entitled to appoint a receiver over the Customer’s assets or a receiver is appointed over the Customer’s assets;
(i) any event occurs, or proceeding is taken, with respect to the Customer in any jurisdiction to which it is subject that has an effect equivalent or similar to any of the events mentioned in clause 10.2(a)to clause 10.2(h) (inclusive);
(j) the Customer suspends, threatens to suspends, ceases or threatens to cease to carry on all or a substantial part of its business;
(k) the Customer’s financial position deteriorates to such an extent that in Shaftec’s opinion the Customer’s capability to adequately fulfil its obligations under the Contract has been placed in jeopardy; and
(l) (being an individual) the Customer dies or, by reason of illness or incapacity (whether mental or physical), is incapable of managing his or her own affairs or becomes a patient under any mental health legislation.
10.3 Termination of the Contract, however arising, shall not affect any of the parties’ rights and remedies that have accrued as at termination. Clauses which expressly or by implication survive termination of the Contract shall continue in full force and effect.
11.1 Nothing in these Conditions shall limit or exclude Shaftec’s liability for:
(a) death or personal injury caused by its negligence, or the negligence of its employees, agents or subcontractors (as applicable);
(b) fraud or fraudulent misrepresentation;
(c) breach of the terms implied by section 12 of the Sale of Goods Act 1979; or
(d) defective products under the Consumer Protection Act 1987.
11.2 Subject to clause 11.1:
(a) Shaftec shall under no circumstances whatever be liable to the Customer, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, for any loss of profit, or any indirect or consequential loss arising under or in connection with the Contract; and
(b) Shaftec’s total liability to the Customer in respect of all other losses arising under or in connection with the Contract, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, shall in no circumstances exceed the price of the Goods.
Neither party shall be liable for any failure or delay in performing its obligations under the Contract to the extent that such failure or delay is caused by a Force Majeure Event. A Force Majeure Event means any event beyond a party’s reasonable control, which by its nature could not have been foreseen, or, if it could have been foreseen, was unavoidable, including strikes, lock-outs or other industrial disputes (whether involving its own workforce or a third party’s), failure of energy sources or transport network, acts of God, war, terrorism, riot, civil commotion, interference by civil or military authorities, national or international calamity, armed conflict, malicious damage, breakdown of plant or machinery, nuclear, chemical or biological contamination, sonic boom, explosions, collapse of building structures, fires, floods, storms, earthquakes, loss at sea, epidemics or similar events, natural disasters or extreme adverse weather conditions, or default of Shaftec or subcontractors.
13.1 Assignment and other dealings.
(a) Shaftec may at any time assign, transfer, mortgage, charge, subcontract or deal in any other manner with all or any of its rights or obligations under the Contract.
(b) The Customer may not assign, transfer, mortgage, charge, subcontract, declare a trust over or deal in any other manner with any or all of its rights or obligations under the Contract without the prior written consent of Shaftec.
(a) Any notice or other communication given to a party under or in connection with the Contract shall be in writing, addressed to that party at its registered office (if it is a company) or its principal place of business (in any other case) or such other address as that party may have specified to the other party in writing in accordance with this clause, and shall be delivered personally, sent by pre-paid first class post or other next working day delivery service, commercial courier, fax or e-mail.
(b) A notice or other communication shall be deemed to have been received: if delivered personally, when left at the address referred to in clause 13.2(a); if sent by pre-paid first class post or other next working day delivery service, at 9.00 am on the second Business Day after posting; if delivered by commercial courier, on the date and at the time that the courier’s delivery receipt is signed; or, if sent by fax or e-mail, one Business Day after transmission.
(c) The provisions of this clause shall not apply to the service of any proceedings or other documents in any legal action.
(a) If any provision or part-provision of the Contract is or becomes invalid, illegal or unenforceable, it shall be deemed modified to the minimum extent necessary to make it valid, legal and enforceable. If such modification is not possible, the relevant provision or part-provision shall be deemed deleted. Any modification to or deletion of a provision or part-provision under this clause shall not affect the validity and enforceability of the rest of the Contract.
(b) If any provision or part-provision of this Contract is invalid, illegal or unenforceable, the parties shall negotiate in good faith to amend such provision so that, as amended, it is legal, valid and enforceable, and, to the greatest extent possible, achieves the intended commercial result of the original provision.
13.4 Waiver. A waiver of any right or remedy under the Contract or law is only effective if given in writing and shall not be deemed a waiver of any subsequent breach or default. No failure or delay by a party to exercise any right or remedy provided under the Contract or by law shall constitute a waiver of that or any other right or remedy, nor shall it prevent or restrict the further exercise of that or any other right or remedy. No single or partial exercise of such right or remedy shall prevent or restrict the further exercise of that or any other right or remedy.
13.5 Third party rights. A person who is not a party to the Contract shall not have any rights to enforce its terms.
13.6 Variation. Except as set out in these Conditions, no variation of the Contract, including the introduction of any additional terms and conditions, shall be effective unless it is in writing and signed by Shaftec.
13.7 Governing law. The Contract, and any dispute or claim arising out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims), shall be governed by, and construed in accordance with the law of England and Wales.
13.8 Jurisdiction. Each party irrevocably agrees that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with this Contract or its subject matter or formation (including non-contractual disputes or claims).
As part of any recruitment process, the organisation collects and processes personal data relating to job applicants. The organisation is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.
The organisation collects a range of information about you. This includes:
The organisation may collect this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment.
The organisation may also collect personal data about you from third parties, such as references supplied by former employers, information from employment background check providers and information from criminal records checks. The organisation will seek information from third parties only once a job offer to you has been made and will inform you that it is doing so.
Data will be stored in a range of different places, including on your application record, in HR management systems and on other IT systems (including email).
The organisation needs to process data to take steps at your request prior to entering into a contract with you. It may also need to process your data to enter into a contract with you.
In some cases, the organisation needs to process data to ensure that it is complying with its legal obligations. For example, it is required to check a successful applicant’s eligibility to work in the UK before employment starts.
The organisation has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows the organisation to manage the recruitment process, assess and confirm a candidate’s suitability for employment and decide to whom to offer a job. The organisation may also need to process data from job applicants to respond to and defend against legal claims.
The organisation may process special categories of data, such as information about ethnic origin, sexual orientation or religion or belief, to monitor recruitment statistics. It may also collect information about whether or not applicants are disabled to make reasonable adjustments for candidates who have a disability. The organisation processes such information to carry out its obligations and exercise specific rights in relation to employment.
For some roles, the organisation is obliged to seek information about criminal convictions and offences. Where the organisation seeks this information, it does so because it is necessary for it to carry out its obligations and exercise specific rights in relation to employment.
If your application is unsuccessful, the organisation may keep your personal data on file in case there are future employment opportunities for which you may be suited. The organisation will ask for your consent before it keeps your data for this purpose and you are free to withdraw your consent at any time.
Your information may be shared internally for the purposes of the recruitment exercise. This includes members of HR, interviewers involved in the recruitment process, managers in the business area with a vacancy and IT staff if access to the data is necessary for the performance of their roles.
The organisation will not share your data with third parties, unless your application for employment is successful and it makes you an offer of employment. The organisation will then share your data with former employers to obtain references for you, employment background check providers to obtain necessary background checks and the Disclosure and Barring Service to obtain necessary criminal records checks.
The organisation will not transfer your data outside the European Economic Area.
The organisation takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties. e.g. Data Security Policy, Data Protection Policy.
If your application for employment is unsuccessful, the organisation will hold your data on file for 1 month after the end of the relevant recruitment process. If you agree to allow the organisation to keep your personal data on file, the organisations will hold your data on file for a further 6 months for consideration for future employment opportunities. At the end of that period or once you withdraw your consent, your data is deleted or destroyed.
If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment. The periods for which your data will be held will be provided to you in a new privacy notice.
As a data subject, you have a number of rights. You can:
If you would like to exercise any of these rights, please contact Hayley Evans, HR Manager by email firstname.lastname@example.org
If you believe that the organisation has not complied with your data protection rights, you can complain to the Information Commissioner.
You are under no statutory or contractual obligation to provide data to the organisation during the recruitment process. However, if you do not provide the information, the organisation may not be able to process your application properly or at all.
Recruitment processes are not based solely on automated decision-making